A virtual office at Flexum Coworking is a flexible solution for entrepreneurs, freelancers, and small businesses that want a professional business address without renting a physical office.
You receive an official business address, mail handling, and the option to use office facilities as needed. At the same time, you can work from home, at clients’ premises, on the go, or wherever suits you best.
For many businesses, a virtual office is a financially sensible way to present a professional image without committing to expensive office premises.
What is a virtual office?
A virtual office is a service where your business receives a professional business address without having a permanent physical office space.
The address can be used as your company address on your website, invoices, business cards, and in many cases for CVR registration.
A virtual office typically combines an official business address with practical services such as mail receipt, mail handling, scanning, forwarding, and access to meeting rooms or office space as needed.
At Flexum Coworking, you receive a professional company address at:
Lyngbyvej 83A
2100 Copenhagen Ø
This gives your business an address in Copenhagen without having to pay for a traditional office lease.
Who uses a virtual office?
A virtual office is primarily used by businesses that want flexibility and lower fixed costs.
This includes, among others:
- Entrepreneurs
- Freelancers
- Consultants
- Online shops
- Holding companies
- Small service businesses
- Digital businesses
- Businesses with remote work
- Foreign businesses that need a Danish address
A virtual office is particularly relevant if you do not need a permanent office space every day, but still want a professional framework around your business.
Why choose a virtual office?
A virtual office meets several practical and professional needs at once.
You get a business address, protect your private address, and avoid the fixed costs of a traditional office.
At the same time, you can still meet clients, receive mail, and run your business from a professional address.
Also read: “5 good reasons to use a Virtual Office“
Professional business address without a physical office
A professional company address has a significant impact on how your business is perceived.
Many customers, partners, and banks check a company’s address before entering into agreements. A professional address can therefore strengthen trust in your business.
With a virtual office at Flexum Coworking, you can use a real business address in Copenhagen instead of your private home address.
This creates a more credible external impression and a clear separation between your private life and your business.
Protect your private address
When you register a business in Denmark, the address is often publicly available.
If you use your private address, customers, suppliers, and others can find it online. This is not always desirable, especially if you run your business from home.
With a virtual office, you can use Flexum Coworking’s address as the company’s official address.
This protects your private home address and gives you a more professional presence.
Lower costs than a traditional office
A traditional office typically requires rent, a deposit, internet, electricity, heating, cleaning, furniture, and ongoing operations.
For a newly started business, fixed expenses can quickly become a heavy burden.
A virtual office is a far more flexible solution. You only pay for the service you need, and you avoid tying up capital in a physical office.
This makes the solution ideal for businesses that want to keep costs down and use the money for growth, sales, and operations.
Access to facilities as needed
Even if you do not rent a permanent office, you can still access professional facilities.
At Flexum Coworking, you can rent rooms as needed. This may be relevant if you need to hold client meetings, workshops, interviews, or work with focus outside the home.
The advantage is that you only pay when you use the facilities.
You therefore avoid a fixed office expense, while still having the option to meet clients in professional surroundings.
Mail handling at Flexum Coworking
When your business has a virtual office at Flexum Coworking, we can receive and handle your business mail.
Mail handling is an important part of a virtual office because you do not need to be physically present at the address yourself.
Depending on the solution you choose, mail can be handled via scanning, collection, or forwarding.
This makes it easy to keep track of important business mail, even if you work elsewhere.
What does a Virtual Office at Flexum Coworking include?
A virtual office at Flexum Coworking can include several different services.
The specific services depend on the package you choose.
Typically, you can get:
- Professional company address
- Address for CVR registration
- Receipt of business mail
- Notification when mail is received
- Option for scanning
- Option for collection
- Option for forwarding
- Parcel handling
- Access to rooms as needed
- No deposit
- No setup fee
This makes the solution practical for both new and established businesses.
Can the address be used for CVR registration?
Yes, a virtual office at Flexum Coworking can be used as the business address for CVR registration once the agreement has been approved and activated.
It is important that you do not use the address before the entire process has been completed.
This means the contract must be signed, the documentation must be approved, and the first payment must be completed.
Only then may the address be used as the official business address.
Where is Flexum Coworking located?
Flexum Coworking is located at:
Lyngbyvej 83A
2100 Copenhagen Ø
The address is in Copenhagen Ø, close to Hans Knudsens Plads, with good transport connections.
The location is relevant for businesses that want a professional address in Copenhagen, but without the cost of a traditional office in the city.
For many small businesses, it is a practical balance between credibility, flexibility, and price.
Virtual Office Lite
Virtual Office Lite is the simple solution for businesses that primarily need a professional address.
This solution is well suited to hobby businesses, holding companies, or businesses with a very limited volume of mail.
Lite is relevant if your main priority is to protect your private address and obtain an official business address.
You get a professional address, but with a more limited service level than in the larger packages.
Virtual Office Standard
Virtual Office Standard is for businesses that need a professional address and more regular mail handling.
This solution is well suited to active businesses that receive mail on an ongoing basis and want a more stable service.
Standard is a good choice if you want a balance between price and service level.
You get a flexible solution where you do not pay for more than necessary, while still having access to practical mail handling.
Virtual Office Plus
Virtual Office Plus is the solution for businesses with greater service needs and faster mail handling.
This package is relevant if you often receive mail, want faster notifications, and need more ongoing handling.
Plus provides the most comprehensive service and is well suited to businesses where mail and documents need to be processed quickly.
It is the most complete solution for businesses that want maximum peace of mind and as little administration as possible.
How much does a virtual office cost?
The price of a virtual office depends on which package you choose and how often you want to pay.
At Flexum Coworking, you can choose between several solutions, so you can find the package that best suits your business.
All prices are excl. VAT, as Virtual Office is a B2B service.
There is no setup fee and no deposit for the solutions. This makes it easy and affordable to get started.
Price match for Virtual Office
Flexum Coworking offers price matching on Virtual Office.
This means that if you find an equivalent service with the same address terms and service level at a lower price from a Danish provider, Flexum Coworking can match the price.
Price matching helps ensure that you get a competitive price without compromising on quality.
This is particularly relevant for businesses that want an affordable virtual office, but still want a credible and professional solution.
Is an affordable virtual office the same as poor quality?
No, an affordable virtual office does not have to be a poor solution.
What matters is what is included in the price, and whether the provider has clear terms, genuine mail handling, and a professional address.
At Flexum Coworking, the low price is not about cutting quality.
It is about offering a simple and flexible solution where you only pay for the services you actually need.
How to apply for Virtual Office
Applying for Virtual Office at Flexum Coworking is straightforward.
The process is digital and designed so you can get started quickly.
However, please note that the address may only be used once the entire process has been completed and approved.
Step 1: Complete the application
The first step is to complete the application form.
Here you provide relevant information about the business and the people behind it.
The purpose is to ensure that Flexum Coworking has the necessary information to process the application correctly.
Step 2: Sign the contract
Once the application has been processed, you will receive a contract.
The contract must be read and signed digitally.
The agreement only takes effect once the contract has been signed and the other requirements have been met.
It is important that you save the contract and familiarise yourself with the terms.
Step 3: Submit documentation
Flexum Coworking must obtain documentation as part of the legally required checks.
You will typically need to submit valid ID and documentation of your residential address.
There may also be a requirement for identity verification with MitID.
If the business has multiple beneficial owners, documentation will normally be required for all relevant persons.
Step 4: Pay the first period
Once the contract has been signed and the documentation approved, the first payment must be completed.
When the payment has been registered, your virtual office can be activated.
After that, you can start using the address in accordance with the agreement.
When may you use the address?
You may only use Flexum Coworking’s address once the entire process is complete.
This means:
- The application must be approved
- The contract must be signed
- Documentation must be submitted and approved
- The first payment must be completed
If the address is used before the agreement is active, the application may be rejected or cancelled.
What requirements apply to Virtual Office?
There are clear requirements for using Virtual Office at Flexum Coworking.
These requirements are necessary, among other things, to comply with legislation and ensure that the address is not misused.
As a customer, you must be able to document who owns and controls the business.
You must also ensure that the business uses the address correctly and in accordance with the agreement.
Identity checks and documentation
Flexum Coworking must know the business’s beneficial owners and relevant contact persons.
Therefore, valid documentation must be submitted.
This may include, among other things:
- Passport
- Driving licence
- Documentation of residential address
- MitID validation
- Information about beneficial owners
This is not an additional service barrier. It is a necessary part of a credible and lawful address service.
Mail must be addressed correctly
For mail handling to work correctly, mail must be sent to the company name.
It is important that the company name is clearly stated on the mail.
If mail is sent to private names without the correct company name, it can create handling issues.
Therefore, you should always inform customers, banks, suppliers, and authorities of the correct address format.
Can Flexum open and scan mail?
Flexum Coworking does not open your mail without consent.
If you have a solution where scanning is included, or if you specifically request scanning, the mail can be opened and scanned by agreement.
This gives you the opportunity to access important mail quickly, even if you are not physically at the address.
Scanning is particularly relevant for businesses that work remotely or rarely stop by the address.
Can you receive parcels?
Yes, Flexum Coworking can receive parcels depending on your solution and the applicable terms.
There may be fees for parcel handling, and large deliveries such as pallets or freight are normally not accepted.
Virtual Office is an address and mail service. It is not a storage solution.
If you run an online shop with many physical goods, you should therefore have a separate warehousing or logistics solution.
No commitment and flexible cancellation
A virtual office at Flexum Coworking is a flexible solution.
You are not tied to a long traditional office lease.
This gives you the freedom to start small and adjust the solution as your business develops.
For entrepreneurs, this flexibility is important because needs can change quickly.
Virtual office or traditional office?
A virtual office and a traditional office do not meet exactly the same need.
A traditional office gives you a permanent physical workspace every day.
A virtual office gives you a professional address and office services without a permanent office space.
If you work from home, at clients’ premises, or online, a virtual office is often the most economical solution.
If you have employees in the office every day, a physical office may be necessary.
When does a virtual office make the most sense?
A virtual office makes the most sense if you do not need a permanent office every day.
It is particularly well suited to businesses that want lower fixed costs and high flexibility.
It is also relevant if you want to avoid making your private address public.
For many businesses, a virtual office is the natural first step before they may later need their own premises.
Advantages of Flexum Coworking
Flexum Coworking combines an address, mail service, and access to physical facilities.
This means you do not only get an address. You also gain access to a business environment where you can use rooms as needed.
The advantages include, among others:
- Professional company address in Copenhagen
- Access to mail handling
- Option for scanning and forwarding
- Flexible packages
- No deposit
- No setup fee
- Price matching
- Option for access to rooms as needed
This makes the solution relevant for both new and established businesses.
Virtual Office for entrepreneurs
For entrepreneurs, it is largely about keeping costs down while still presenting a professional image.
A virtual office provides exactly that combination.
You can use your resources for sales, marketing, product development, and customers instead of fixed rent.
At the same time, you get a professional address that can be used in dialogue with customers, banks, and partners.
Virtual Office for freelancers and consultants
Freelancers and consultants often work flexibly.
Many do not need a permanent office, but still need a professional address.
A virtual office makes it possible to keep your private address and business separate.
At the same time, you can book rooms when you need to hold meetings with customers or partners.
Virtual Office for online shops
Online shops can also benefit from a virtual office.
This may be relevant if you do not want to use your home address as a public business address.
However, please note that Virtual Office is not a storage solution.
If you receive many goods, large parcels, or returns, you should have a separate logistics solution alongside it.
Virtual Office for holding companies
Holding companies often have limited day-to-day operations and typically receive smaller volumes of mail.
Therefore, a virtual office can be a simple and economical solution.
You get an official address for the company without paying for a physical office that you rarely use.
For many holding companies, a professional company address is sufficient.
Is a virtual office legal?
Yes, a virtual office is legal in Denmark when used correctly.
This requires a genuine agreement between the business and the address provider.
It also requires that identity checks, documentation, and terms are complied with.
At Flexum Coworking, the agreement must be approved and active before the address may be used.
What should you pay attention to?
In particular, you should pay attention to three things.
First, you must not use the address before the agreement is active.
Second, you must submit correct documentation.
Third, you must ensure that mail and registrations use the correct company name and the correct address.
If you follow the process, a virtual office is a simple and professional solution.
Frequently asked questions about Virtual Office
What is a virtual office?
A virtual office is a solution where your business receives a professional company address without renting a permanent physical office.
Can I use the address for CVR?
Yes, the address can be used for CVR registration once the agreement is approved, the contract is signed, the documentation is approved, and the first payment is completed.
May I use the address immediately?
No, you may only use the address once the entire application process has been completed and the agreement is active.
Can my mail be scanned?
Yes, depending on your package and your consent, mail can be scanned and sent digitally.
Can my mail be forwarded?
Yes, Flexum Coworking offers mail forwarding depending on the solution selected.
Is there a deposit?
No, there is no deposit for Virtual Office at Flexum Coworking.
Is there a setup fee?
No, there is no setup fee for the solutions.
Who is a virtual office suitable for?
A virtual office is suitable for entrepreneurs, freelancers, consultants, holding companies, online shops, and small businesses that want a professional address without a physical office.
Conclusion: Virtual Office at Flexum Coworking
A virtual office at Flexum Coworking is a flexible and professional solution for businesses that want a company address in Copenhagen without renting a physical office.
You get a professional business address, the option of mail handling, and access to facilities as needed.
The solution is particularly relevant for entrepreneurs, freelancers, consultants, and small businesses that want to keep costs down without compromising on credibility.
With an address at Lyngbyvej 83A, 2100 Copenhagen Ø, your business gets a professional base in Copenhagen.
At the same time, you get the flexibility to work wherever suits you and only pay for the solution you actually need.
