Meeting rooms in Lyngby - Your guide to choosing the perfect venue
Meeting rooms in Lyngby - Your guide to choosing the perfect venue
When choosing a meeting room in Lyngby, you are faced with many options. From large conference centers to intimate coworking spaces — the choice can seem overwhelming. In this guide you will get all the tools you need to make the right choice for your next meeting, presentation or workshop.
Why Lyngby is the ideal choice for meetings
Central location with easy accessLyngby is strategically located north of Copenhagen with excellent transport links:
- Trains: 8 minutes' walk from Ravnholm St.
- Buses: (150S) 18 min walk from Lundtofteparken
- Buses: (183) 7 min walk from Lundtofte skole
- Car: Close to the E47 motorway and Ring 3
- Parking: Free street parking
Professional environmentAs home to DTU and many technology companies, Lyngby has a natural business atmosphere that signals seriousness and innovation.
Cost-effectiveCompared to Copenhagen City, Lyngby offers competitive prices without compromising on quality or availability.
How to choose the right meeting room
Step 1: Define Your Needs
Group size
- 2-4 persons: Choose intimate spaces that promote close collaboration
- 5-8 persons: Medium-sized rooms with space for everyone
- 9+ people: Large conference rooms with professional equipment
Types and purposes of meetings
- Strategic Meetings: Requires confidentiality and minimal noise
- Presentations: Need for AV equipment and good visibility for everyone
- Workshops: Flexible decor and whiteboard facilities
- Client Meetings: A representative environment that strengthens your brand
Step 2: Evaluate technical facilities
Basic equipment
- Large screen or projector
- Stable internet connection
- Sound system for larger groups
- Flipchart and whiteboards
- Power plug for all participants
Advanced Features
- Videoconferencing equipment for hybrid meetings
- Wireless Presentation Technology
- Professional lighting
- Soundproof premises
Step 3: Consider Practices
Booking and flexibility
- Minimum booking period
- Cancellation policy
- Possibility of extension
- Online booking system
Service and support
- Technical support during the meeting
- Reception and welcome
- Cleaning and preparation
Flexum Coworkings meeting rooms - The smart solution
Our two custom-designed premises
Meeting room for 4 personsPerfect for:
- Management meetings and strategic discussions
- Client Meetings and Presentations
- Creative Brainstorming Sessions
- Confidential negotiations
Facilities:
- Comfortable chairs and ergonomic table decor
- 55" smart TV for presentations
- High-speed Internet and WiFi
- Whiteboard and flipchart
- Coffee and tea included
- Soundproof environment for confidentiality
Price: From 200 DKK/hour
Meeting room for 10 peopleIdeal for:
- Larger team meetings and workshops
- Board meetings
- Customer Events and Presentations
- Training sessions
Facilities:
- Spacious conference table for all participants
- 85" Smart TV with Wireless Connection
- Whiteboard
- Flipover
- Lectern
- Air conditioning for optimal comfort
- Modern lighting
Price: From 400 DKK/hour
Unique Benefits of Flexum Coworking
Flexible booking options
- Book from 1 hour to the whole day
- Half- and full-day packages for better value
- Online booking 24/7
- Easy change and cancellation
Discounts for regular customers
- Basic virtual office: 10% discount on all bookings
- Plus virtual office: 20% discount on all bookings
Included services
- Complimentary coffee, tea and water
- Professional welcome and check-in
- Technical support during the meeting
- Cleaning after use
- Free WiFi and electricity
Comparison with other providers in Lyngby
Flexum Coworking vs. Large Chains
Flexum Coworking Benefits:
- Personalized service and local presence
- Flexible pricing with no hidden costs
- Quick booking and changes
- Catering and service included
Major chains:
- Often higher prices
- Less personal service
- Strict booking rules
- Additional fees for equipment and service
Flexum Coworking vs. Hotels
Flexum Coworking Benefits:
- Custom designed for business
- Modern technology
- No accommodation obligations
- Focus on meeting productivity
Hotels:
- Often outdated facilities
- Higher prices for day meetings
- Noise from other activities
- Limited technical support
Practical guide to booking
Before you book
Checklist:
- Number of participants confirmed
- Duration of the meeting fixed
- Technical Needs Identified
- Budget approved
- Alternative dates ready
The booking process at Flexum Coworking
Online booking:
- Visit flexum.dk
- Select the desired locale
- Go to booking calendar
- Book online
- Receive confirmation
Booking by phone:
- Call 70 555 255 during business hours
- Get personal advice on the best local
- Discuss special needs and desires
- Instant confirmation
Cancellation policy
Flexum Coworking's flexible policy:
- Large premises (10 people): 5 days notice
- Small premises (4 people): 3 days notice
- After the deadline: Full payment
- Acute changes: Contact us for an individual solution
Maximize the value of your meeting
Preparation the day before
Technical test:
- Test presentation files on different devices
- Confirm number of participants
- Send practical information to everyone
Practical preparations:
- Print Necessary Materials
- Prepare nameplates
- Schedule break times
On the day of the meeting
Arrival:
- Arrive 15 minutes before the start
- Test all technical equipment
- Arrange the room as needed
- Welcome participants professionally
Technology and equipment in detail
Presentation equipment
4-person room:
- 55" Samsung Smart TV
- Wireless HDMI connection
- USB Connections
- Built-in audio system
10-person room:
- 85" Samsung Smart TV
- Whiteboard
- Flipover
- Lectern
Internet and networking
- Speed: 1000/1000 Mbit fiber
- Wifi: High-capacity professional network
- Backups: Redundant internet connection
- Security: Encrypted network with guest access
Parking and transportation
Parking options
- Free street parking
Public transport
- Ravnholm St.: 5 min walk
- Bus lines: Several lines stop close
- Taxa: Easily accessible from the station
Special events and events
Workshops and training
- Flexible furniture arrangement
- Whiteboard and flipchart facilities
- Break areas for networking
- All-day technical support
Customer Events
- Representative atmosphere
- Professional welcome
- Parking for guests
Board meetings
- Confidential environment
- Discreet service
- Secure WiFi
- Document storage
Prices and packages in detail
Hourly rates
4-person room:
- 1-4 hours: 200 DKK/hour
- 6-7 hours (half day): 900 DKK
- 8+ hours (full day): 1.200 DKK
10-person room:
- 1-4 hours: 400 DKK/hour
- 6-7 hours (half day): 1.800 DKK
- 8+ hours (full day): 2.400 DKK
Discounts and loyalty program
Virtual Office Clients:
- Basic plan: 10% discount on all bookings
- Plus plan: 20% discount on all bookings
Discounts:
- 1 coin equals 1 krone, at local rent
- Buy 2,500 coins for $2,250 (save 10%)
- Buy 5.000 coins for kr. 4.000 (save 20%)
- Buy 10.000 coins for DKK 7,000 (Save 30%)
Customer Stories and Recommendations
Case 1: Tech startup's monthly board meetings
“We have been using Flexum Coworking's 4-person room for our board meetings for over a year. The professional atmosphere and reliable technology allow us to focus on business rather than practical problems.”
Solution: Monthly booking with 20% discount, fixed setup and personalized service.
Case 2: Consulting Firm's Client Presentations
“The 10-person room is perfect for our larger client meetings. The big screen and professional environment help us impress potential customers.”
Solution: Flexible bookings at short notice and technical support.
Case 3: Nonprofits Annual Strategy Seminar
“We needed a venue for our annual strategy day. Flexum Coworking offered the perfect combination of price and quality.”
Solution: All-day package with flexible decor and break areas.
Future trends in meeting rooms
Hybrid Encounters
- Integration of physical and virtual participants
- Advanced video conferencing technology
- Interactive whiteboards and displays
Sustainability
- Environmentally friendly materials and furniture
- Energy-efficient technology
- Minimal paper consumption
Flexibility
- Modular furniture that can be converted quickly
- Multi-functional room
- 24/7 access to booked rooms
How to get started
First booking
- Contact Us on 70 555 255 or via flexum.dk
- Describe your needs - number of persons, duration, special requests;
- Get personal advice about the best venue for your purpose
- Book and confirm - get instant confirmation
- Prepare your meeting with our checklist and tips
Long-term partnership
- Coins system with special prices
- Dedicated contact for all your bookings
- Priority access at popular times
- Tailor-made solutions for your specific needs
Conclusion: Flexum Coworking - Your Natural Choice
When choosing a meeting room in Lyngby, it's about more than just four walls and a table. It's about creating the right framework for productive discussions, innovative ideas and successful business outcomes.
At Flexum Coworking you get:
✅ Two custom-designed premises suitable for any group size
✅ Modern technology Supporting Effective Meetings
✅ Flexible prices and booking that adapts to your needs
✅ Personalized service from local experts
✅ Central location with easy access and parking
✅ Included services that creates value for money
Book your next meeting with us:
- Call 70 555 255 for immediate booking
- Visit flexum.com for online booking
- Get 10-20% discount as a virtual office customer
Transform your meetings from time-wasting to productive sessions that drive your business forward. The right environment combined with the right techniques can make all the difference.
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